Join us in serving our community with PRIDE as an Administrative Assistant with the City of Laguna Beach! This position serves as the central hub for all departmental activities, playing a crucial role in ensuring seamless coordination, effective communication, and efficient operations that contribute to the overall success of the department and the City as a whole.
This is a great opportunity to make a big impact in a small organization. If you have a knack for creating efficient processes, coupled with proficiency in Excel, Outlook and other tools we invite your application!
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What you'll do:
- Provide complex administrative support to a department head and departmental staff.
- Process, manage and track a variety of correspondence.
- Maintain department files in an organized, easily accessible manner.
- Multitasking with confidence and handling a wide-range or work responsibilities.
- Effective communications skills and customer services.
- Pivoting seamlessly between tasks and navigate interruptions.
- Execute daily tasks with tact and confidentiality.
- Adapting and thriving in a fast-paced, fluid work environment.
- Making connections and serving your community with passion and professionalism.
The normal duties for this position can be found in the job description for Administrative Assistant. There are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:
Education: Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
Experience: At least 5 full-time years of increasingly responsible administrative or secretarial support experience.
License/Certificate Requirements: Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver’s license and an acceptable driving record are required.
Application Process: This recruitment will be used to establish an Eligibility List and may be used to fill vacancies within departments across the City. All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis, candidates will be notified via email of next steps with advanced notice. Applications will be screened carefully, and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City.
Pre-employment Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Education and employment verification and reference check(s) will also be conducted.
